Live from Open Access at Leeds University

Event, FACT, JULIET, RoMEO No Comments »


2013-10-14 10.38.352013-10-14 13.14.11

Here we are at the Leeds University Open Access fair in the Parkinson Atrium. We had a slow start to the morning, but from around 11am there has been a lot of interest in our work. We have been talking to some Open Access publishers, many repository staff and librarians as well as telling researchers about the benefits of using SHERPA/RoMEO and FACT. The leaflets about RoMEO, JULIET and FACT have been really useful, even in this age of the internet people seem to appreciate a piece of paper to collect, save and read at their leisure.



2013-10-14 10.39.31




CRC attendance at RECODE workshop in Sheffield University

Data, Event, Funding Agency, JoRD, JULIET No Comments »

The RECODE project is an EU funded project designed to compile a set of generic guidelines for EU funders to use when forming research data sharing policies. The premise is that publicly funded data should be openly accessible to the public, because they have paid for it. The workshop signalled the end of the first work-package of the project.  This studied stakeholder values and ecosystems, that is individual’s and scientific groups’ concepts of open access to data and an examination of current good practice in the area.  Other topics such as the ethical considerations and the technological solutions of sharing data are to be tackled in other work-packages. This workshop was of particular interest to the CRC and Sherpa Services because we have recently conducted research into journal research data (the JoRD project; and because of the implications for funder’s policies in SHERPA/JULIET.

It was with some relief that we found that our findings about stakeholder perspectives were broadly the same as the RECODE findings; it shows that we were right! I gathered some extra insights from presentations by representatives from participants of the  RECODE case studies. For example, there is not a clear difference of opinion on opening out research data between scientific disciplines, but there are many opinions within each discipline. It reminded me of the adage “when you put two academics together you get three different opinions”. It seems to me that it would be easier to sort the factions across disciplinary lines into “pro data sharing”, “contra data sharing” and “no-one would want our data because it is boring”.   Another major problem of sharing data that became apparent is that the person who can interpret the data best is the person who collected it because data needs a context.  In other words, the knowledge that the data reveals is stuck inside someone’s head, and it is very hard to make that openly accessible. This is the knowledge management problem of intellectual capital. One of the RECODE team expressed it as, a lot of knowledge is lost when you lose another post-doc.

Other issues were raised about technological infrastructure, data licensing, data citation, lack of standardisation of practice within the same fields, the simply practicality of opening huge data sets (the word peta-bytes was bandied about) and whether some sort of reward to an academic could be triggered for openly sharing their data. Overall, the workshop raised some interesting points, and I do not envy the RECODE project team in trying to reach a generic set of open research data guidelines for funders. This is a project that we will follow with great interest.

You can find more about the RECODE project on their website



SHERPA Services at Open Repositories 2013

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We are glad to announce that several members of SHERPA Services staff will be attending and presenting at Open Repositories 2013, in Prince Edward Island, Canada next week.


Presentations by SHERPA Services include:

Peter Millington – Plenary: Compliance with Funders’ Mandates – FACT

Peter Millington – 24/7: Counting on OpenDOAR

Azhar Hussain – 24/7: An Investigation into Journal Research Data Policies: Lessons from the JoRD Project

Azhar Hussain – Poster: An Investigation into Journal Research Data Policies: Lessons from the JoRD Project


Further details of the conference schedule can be found here.

Please note that there may be a delay in replying to enquiries during the week of 8th-12th July.

RoMEO and JULIET at Open Repositories 2012

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We will be giving presentations on RoMEO and JULIET as part of  UKRN: Workshop: UK RepositoryNet+: showcase of Wave 1 service components and ideas workshop for Wave 2  on Tuesday morning, in Appleton Tower, as part of Open Repositories 2012. If you would like to attend this workshops, tickets can be booked here.

UKRepositoryNet+  is a JISC-funded project to support Open Access publishing through a UK national service based around Institutional Repositories. RoMEO and JULIET are two of the Wave 1 service components, along side the R-J Broker and ORI, both based at EDINA and IRUS-UK based at Mimas.

We look forward to catching up with you all at the conference. If you are unable to attend, the has tag for this years conference is #OR2012.

Azhar, Jane and Peter

RoMEO’s Minute of Madness

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Our poster entitled ‘SHERPA/RoMEO Journals Beta 3.6‘ presented at Open Repositories 2011 was introduced during the conference’s Minute Madness session with the following poem:

Archiving is a tale of woe
Without the help of RoMEO.
It may seem simple at first sight
To work out who owns copyright,
But when you publish you may find
You have to give up what is thine.

Your publisher may or may not
Let you deposit what you wrote
And many make you wait a year
If you’re prepared to persevere.
Yet others think they’re being nice
To let you archive for a price.

Now RoMEO will help you see
The essence of their policies,
Plus what it is they really mean
When things are not quite what they seem
And RoMEO has grown again
Since we last spoke at OR10.

We’ve built a journals database
And modified our interface.
More journals and more policies,
More timeliness and clarity.
Which makes our data more precise
When you are searching for advice.

Our data yields the evidence
To advocate with confidence.
And we’ve produced a chart that’s new
That shows what journals let you do
So take a look, and you will see
Good news for your repository.

Peter (with apologies to The Bard)


Conference, CRIS, Event, International No Comments »

Both Peter and Azhar will be attending the CERN workshop on Innovations in Scholarly Communication  (OAI7) in June.

Peter will be presenting a poster on How SHERPA/RoMEO lubricates the CRIS Publication List –  Repository Interface

This poster will give an overview of how RoMEO is used in CRIS and bibliographic applications. It will also outline the technical issues surrounding them, offer efficiency tips, and discuss some of the ways in which the RoMEO API could be improved to make CRIS-repository interfaces even slicker.

They are both interested in talking to fellow delegates about all aspects of RoMEO.

Jane, Peter and Azhar


Conference, Event, International, Journals, Language, Presentations, Sustainability No Comments »

After a nice break for Easter and the Royal Wedding, we are gearing up to attend the summers’ conferences.

First up is Open Repositories 2011, Austin, Texas, where we will have 3 posters presentations.

  • RoMEO International Partnerships – Covering the results of existing partnerships and how we hope to improve the facilities for our partners.
  • SHERPA/RoMEO Journals – Progress on our own journal database and the trials and tribbles involved.
  • Developing a sustainable Business Model for SHERPA RoMEO (issues, challenges and lessons learnt) – It’s a recession! We need to survive, so we’ll be discussing the development of a sustainable model.

Open Repositories gives us the chance to catch up with colleagues on the cliff face as well as developers, from around the world. Allowing us to discuss how best we can help them do their job and how they can assist us in improving the coverage of RoMEO. At OR10, in Madrid we met up with colleagues from Blimunda to discuss our partnership – more about that and other collaborations in our poster above!

We will all be this conference, so please get in touch if you want to discuss anything with us, and we will try and arrange time to chat.

Jane, Peter & Azhar

RoMEO for Administrators Workshop Blog

Presentations, RoMEO Event 2 Comments »

With a bright sunny day outside, we gathered at Aston Business School Conference Centre to start the day with a talk about the features added to RoMEO over the past year. This was followed with a lively question and answers session on RoMEO in general. During the discussion, the wording of letters to publishers arose. There are two template letters available here

After a short break, Andrew Gray re-started our sessions, by speaking about his previous experience within the Arts.  He was followed by Charles Oppenheim who discuss copyright issues for repositories, covering various forms of deposit that an administrator may experience. Charles gave as an example of a robust takedown policy

After Lunch, we began the afternoon with an insight from Valerie Spezi on how Leicester Research Archive handles enquiries, and contacting Publishers. Valerie gave examples of how the record responses from Publishers, so that they can be re-used within 3 months of the response, before contacting the Publisher again.

This was followed by a presentation by Rachel Proudfoot, who looked suspiciously like myself. Rachel had been unable to attend herself, and sent her presentation along to be given on her behalf. After giving the delegates an insight into Rachel’s’ experiences at White Rose Consortium, which backed up those of the LRA, the delegates were set to work to discuss in small groups how they would handle a selection of taxing situations.

We finished the day with presentations from Peter Millington and Azhar Hussain. Peter talked about what users can expect in the near future. A new version of RoMEO is forthcoming, that will provide improved: content; linking between journals and their publishers; client societies policies given priority on display over those of their commercial publisher, where appropriate.

Azhar rounded of the day with a presentation on the way we are looking at providing Sustainability to RoMEO. In a climate where funding is being reduced across the Higher Education sector, we are now having to start to look at alternative funding streams.

All of the presentations can be found on the RSP Website here:

Jane, Peter, Azhar

Forthcoming RoMEO Workshops

CRIS, Event, RoMEO Event No Comments »

In collaboration with RSP,  SHERPA Services will be running to workshops in the coming months

RoMEO and Repository Administrators, 24th March 2011, Aston Business School Conference Centre

– this event is now closed for booking [28/2/11]

RoMEO and CRIS in Practice, 1st April 2011, Aston Business School Conference Centre

SHERPA/RoMEO data is increasingly being used in CRIS systems to integrate publication lists with institutional open access repositories. This is usually achieved using the RoMEO Application Programmers’ Interface, and CRIS applications increased usage of the API 10-fold during 2010. This has performance implications both for CRIS applications and for RoMEO itself.

This workshop will discuss the benefits of integrating RoMEO with CRIS systems, discuss best practice and efficiency tips, and raise the licensing issues surrounding the use of RoMEO in CRIS software.

Further details and Free registration for both events can be found at the links above.

Jane, Peter and Azhar

RoMEO Posters comes 2nd place in Poster Competition at Open Repositories 2010

Conference, Event, International, Presentations No Comments »

Last week we attended Open Repositories 2010, in Madrid, were we presented a poster on the Major Improvements to the RoMEO Service (Poster 13).

I am delighted to say that after a delegate vote, we came 2nd place in the Poster Competition.

We offer our congratualtions to the Winners- Poster 2 (Colin Smith and Chris Yates from the Open University) and the Runners up – Poster 7 (MELIBEA). Photos of the presentations being awarded can be seen on Flickr, and additional photos of the Poster Displays.

The abstracts of all of the posters presented can be seen here.

Blimunda Project

We also held a productive meeting with representatives of the Blimunda project, and are looking forward to working with them to host the policies for Portugeuse language titles.


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